How to Save an Excel File?

Do you want to learn how to save an Excel file for future use? Saving your work in Microsoft Excel is a great idea. Whether you’re creating an account page, creating an insightful chart, or carefully organizing data, saving your Excel file ensures that your work is safe and can be used in the future.

In this guide, we’ll go over the basics of saving an Excel file, exploring the different options available to protect your data. You are empowered to confidently store your Excel creations and use your data in the future.

How to save an Excel file?

Below are the steps to save your Excel file:

Click on the “File” Tab:

To save your file/workbook in Excel, click on the “File” tab located at the top-left corner of the Excel window. This will open the backstage view.

Choose the “Save” or “Save As” option:

If you are saving the file for the first time, click on the “Save As.” If you have already saved the file before, you can click on “Save” to update the existing version.

Select the Save Location:

Choose the location where you want to save your file. This could be your computer, OneDrive, or another storage location. Simply click on Brows and choose the desired folder.

Enter the File Name:

Give a meaningful name to your file in the “File Name” field.

Choose the File Type (Optional):

This is also very important field, here you can choose the file type or format. The default format is usually “.xlsx” for modern Microsoft Excel file. If needed, you can select a different format from the dropdown list, e.g. pdf, csv, etc.

Click “Save”:

Once you’ve chosen the save location, entered the file name, and selected the file type, click the “Save” button. Your Excel file is now saved in the specified location with the given name and extension.

Shortcut:

For a quick save, you can use the keyboard shortcut “Ctrl + S” (in Windows) or “Command + S” (in Mac) after making changes to your file. This will save the file without opening the backstage view.

AutoSave Feature (Optional):

If you’re using Google Drive, OneDrive or SharePoint, you may have the AutoSave feature enabled. This feature automatically saves changes as you have done. Ensure the AutoSave toggle is on if you want to utilize this feature.

Congratulation! Regularly saving your work is a good practice to prevent data from loss and maintain the integrity of your documents.