Lesson:03 Exploring the Different Parts of Microsoft Word Window

In this article, you will learn the different parts of Microsoft Word Window. This is lesson – 03 of Microsoft Word. You may also read previous lessons to learn the complete Microsoft Word.

Microsoft Word is application software for writing texts, and different types of documents can be easily developed in a practical way.

In other words, it is a word processor that allows you to create and edit text. As long as you know what the parts of Microsoft Word are and what they are used for. With this software, the user will be able to write and design texts where they will be able to use different fonts, colors, and sizes, with the different commands of Word.

In this section, we will make references to the basic parts of Microsoft Word Windows 2019. This program is a part of the Microsoft Office package developed by Microsoft. Along with other programs, there is a number of visual appearances and program window layout that can make the work easier. Let’s understand the basic parts of Microsoft Word Windows 2019.

Different Parts of Microsoft Word Window:

In the below screenshot, you can see and learn about the various important parts of Microsoft Word Windows. If you learn the name of these parts then you will be used easily MS Word application.


Quick Access Toolbar:

This bar is one of the most important parts of Microsoft Word Window. It is also located at the top of the screen, in the left corner just above the File Tab. It is the place for the most frequently used commands. You can customize this Toolbar by clicking the little arrow that displays some more commands such as “New” which refers to opening a new document, “Open” which implies displaying a document that we have saved on our computer, “Undo” reverse the previous action or “Redo” do the action again, and “Save” to save the current document.

Title bar:

The title bar is also one of the parts of the Microsoft Word window. It is located at the center and top of the document window and shows the name of the program or document. There, when we open a Microsoft Word document, we can read the title as Document1 – Word. It refers to a general name displayed by the program software. When we save our document, we can replace that name with a personalized one related to our file.

In this bar, on the right side, there are three more buttons known as window controls. It allows to perform of three commands i.e., minimize, maximize, and close the document or file.

The 1st is the “X” icon that is used to close the window of the Microsoft Word document we are working on. And the 02nd component is a double box icon which is located in the center of the previous ones and used to maximize or enlarge the document. The 03rd icon is a dash “_” used to minimize the document we are working on.

File Tab:

In Microsoft Word 2019, the File tab replaces the Microsoft Office button from Word 2007. Microsoft Office button is the circular button that is located in some operating systems at the bottom and in others at the top, on the left side. You can click it to see the backstage view. In this tab, where you can see the previously opened or saved files, create a new document, print a document, and do other operations.

Ribbon of Microsoft Word:

The Ribbon is one of the basic parts of Microsoft Word Window and contains organized commands in three layers.

  • Tabs or Menu: These are the horizontal menu that appears at the top of the Ribbon and contain groups of related commands, i.e., File, Home, Insert, Design, Layout, References, Mailings, Review, View, and Help are examples of ribbon tabs.
  • Groups: These are the organized related commands displayed below each tab or menu. The name of each group appears below the group on the Ribbon. For example, a group of commands related to a paragraph or a group of commands related to the font, etc.
  • Commands: Commands appear within each group as mentioned above. For example, when we press the “File” tab, some commands or functions such as “New”, “Open” “Save”, “Save as” etc. are displayed.


Microsoft Word has two rulers – one is a horizontal ruler and the second is a vertical ruler. The horizontal ruler seems just under the Ribbon. It is used to set the size of the margins and tab stop position of the document. The vertical ruler appears on the left side of the document window and is used to measure the vertical position of elements on the page.


It is one of the parts of MS Word window, which is characterized by being a long bar that is generally located on the right side of the document. It consists of an open bar containing an arrow that allows the user to scroll up and down more quickly.

Help icon:

The Help Icon can be used to find online-related queries. This provides helpful tutorials on various functions and commands related to MS Word.

Zoom Control Buttons:

The zoom slider allows you to resize the document to view it according to the user’s requirements. It allows you to zoom in or zoom out from 0% to 500% wide range. The zoom controls consist of a slider that you can slide left (zoom in) or right (zoom out); you can also click the plus or minus sign buttons to increase or minus decrease the zoom factor.

View Buttons:

It is a group of buttons located to the left of the Zoom control and near the bottom of the screen. It lets you switch the various Word document views.

  • Print Layout view− This view displays pages exactly as they will show in print.
  • Read Mode− This displays a full-screen view of the document.
  • Web Layout − This displays a document view that appears on a Web browser, such as Internet Explorer.
  • Outline view− This lets you display your document in outline form. For this view, we will first create using Word’s standard heading styles.
  • Draft view− This displays only the text of your document as it appears on the printed page. No headers and footers are shown in this view.

Document or Work Area:

If we open MS Word on the computer then we can see different parts of the MS Word window on the screen. The document or work area is the area where we can type documents, letters, memos, or simply communication will be developed. The vertical flashing bar is called Cursor and the insertion point represents the location where text can write. It is generally white and can see when we open the MS Word application. These allow giving width and flexibility to the document.

Status Bar:

It is located at the bottom of the document and displays the information related to the Word document. From left to right, it shows the total number of pages, word count, language, translator, error notifications, and sections among other information.

In this bar, we can visualize the document we are working on in five ways, e.g. print layout, full-screen reading, web layout, and outline view.

Dialog Box Launcher:

We can see a small arrow in the lower-right corner of many groups on the Ribbon that display some commands. By clicking this arrow, the downward window will open that provides more options about the group.

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