How to Save an Excel File?

Preserving your work in Microsoft Excel is akin to safeguarding a meticulously crafted piece of art. Whether you’re crunching numbers, creating insightful charts, or meticulously organizing data, saving your Excel file ensures that your efforts are secured and ready for future use.

In this guide, we’ll delve into the simple yet crucial task of saving an Excel file, exploring the various options available to safeguard your data. Join us as we navigate the pathways to preservation, empowering you to confidently store your Excel creations and embark on your data-driven journeys with peace of mind.

How to save an Excel file?

Here are the steps to save an Excel file:

Click on the “File” Tab:

In the top-left corner of the Excel window, locate and click on the “File” tab. This will open the backstage view.

Choose “Save” or “Save As”:

If you are saving the file for the first time, click on “Save As.” If you have already saved the file before, you can click on “Save” to overwrite the existing version.

Select the Save Location:

Choose the location where you want to save the file. This could be your computer, OneDrive, or another location. Navigate to the desired folder.

Enter the File Name:

Give your file a meaningful name in the “File Name” field. This is how your file will be identified in the selected location.
Choose the File Type (Optional):

Below the “File Name” field, you can choose the file type or format. The default format is usually “.xlsx” for modern Excel files. If needed, you can select a different format from the dropdown list.

Click “Save”:

Once you’ve chosen the save location, entered the file name, and selected the file type, click the “Save” button. Your Excel file is now saved in the specified location with the given name.


For a quick save, you can use the keyboard shortcut “Ctrl + S” (Windows) or “Command + S” (Mac) after making changes to your file. This will save the file without opening the backstage view.

AutoSave Feature (Optional):

If you’re using OneDrive or SharePoint, you may have the AutoSave feature enabled. This automatically saves changes as you work. Ensure the AutoSave toggle is on if you want to utilize this feature.
Following these steps ensures that your hard work is securely stored, allowing you to revisit and build upon your Excel files with ease. Regular saving is a good practice to prevent data loss and maintain the integrity of your documents.

Similar Posts