How to Save an Excel File as a PDF? A Helpful Guide
In this tutorial, you will learn about how to save an Excel file as a PDF. Converting your Excel file to PDF format is a smooth process. It ensures that your tables, charts, and formulas created in an Excel sheet retain their structure and visual appeal. They make an ideal format for presentations, reports, or collaborative projects.
In this guide, I will explore the way to easily save Excel file as a PDF in your computer memory, which will be very easy and convenient for you.
How to Save an Excel File as a PDF File?
Below are the steps to save an Excel file as a PDF file:
- Open Your Excel File:
Open the Excel file that you want to convert to a PDF file. - Click on the “File” Tab:
Click on the “File” tab. It is located in the top-left corner of the Excel window, to access the backstage view. - Select “Save As”:
In the backstage view, select “Save As” from the options on the left side. - Choose the Location:
In the above screenshot, you can see the location under the organized. Choose the folder or location where you want to save your file in the PDF format. - Enter the File Name:
Give a name for your PDF file in the “File Name” field. - Choose “PDF (*.pdf)” as the File Type:
This is a very important option. Click on the arrow key next in the “Save as type“. A drop-down list will be opened. Select “PDF (*.pdf)” as the file type. - Click “Save”:
Now click on the “Save” button. Excel will now save your file in PDF format in the specified location.
Adjust PDF Options (Optional):
Depending on your Excel version, you may be prompted with options related to the PDF file, such as optimizing for standard or minimum size. You can choose the appropriate option based on your preferences.
congratulation!
You have learned how to save an Excel file as a PDF file. Create a new Excel file, using the above steps, to convert it into a PDF format.
