How to Save an Excel File as a pdf?

Do you want to learn how to save an Excel file as a PDF? Converting your Excel file to PDF format is a smooth process. It ensures that your tables, charts, and formulas created in Excel retain their structure and visual appeal. They make an ideal format for presentations, reports, or collaborative projects.

In this guide, I will explore the way to easily save Excel file as a PDF, which will be very easy and convenient for you.

How to Save an Excel File as a pdf?

Below are the steps to save an Excel file as a PDF:

Open Your Excel File:

Open the Excel file that you want to convert it to a PDF.

Click on the “File” Tab:

Click on the “File” tab, located in the top-left corner of the Excel window, to access the backstage view.

Select “Save As” in the Backstage View:

In the backstage view, select “Save As” from the options on the left.

Choose the Save Location:

Choose the folder or location where you want to save your file in the PDF format.

Enter the File Name:

Give a name for your PDF file in the “File Name” field.

Choose “PDF (*.pdf)” as the File Type:

This is a very important option. Open the “Save as type” dropdown menu and select “PDF (*.pdf)” as the file type. See in the above image

Click “Save”:

Now click the “Save” button. Excel will now save your file in PDF format in the specified location.

Adjust PDF Options (Optional):

Depending on your Excel version, you may be prompted with options related to the PDF file, such as optimizing for standard or minimum size. You can choose the appropriate option based on your preferences.

congratulation!

Using these steps, you converted your Excel file into a PDF format.