How do You Email an Excel Spreadsheet? 4 Best Methods
In this article, you’ll learn the simple steps of how do you email an Excel spreadsheet. Sharing spreadsheets is an important technique for those users who want to efficiently share their data. Whether you’re a professional or new to Excel and want to share a spreadsheet with others. Below are the essential methods for how do you email an Excel spreadsheet.
How do you email an Excel Spreadsheet?
Below are the four important methods to share your Excel sheet via email with others. Let’s explore each of the methods for emailing an Excel spreadsheet:
01: Email the Excel Spreadsheet as an Attachment:
This method involves attaching the actual Excel file to your email.
- Sign in to your email.
- Click on the “Compose” button. See in the above screenshot
- Click on the “attachment file” button and select the Excel spreadsheet from your computer.
- Now click on the “Send” button.
02: Email a Link to the Excel Sheet:
Alternatively, you can share an online link to the Excel sheet stored in a cloud service like OneDrive, Google Drive, or SharePoint.
- Upload the Excel file to the cloud.
- Generate a shareable link.
- Apply the same strategy of composing email.
- Copy and paste the link into your email.
- Click on “Send” email.
- This method is efficient for large files and allows collaborators to access the file directly without downloading it.
03: Email a Compressed File:
When dealing with large Excel files, compress them into a zip file before attaching them to an email. This action reduces the file size, helping to make it easy to upload and download.
- Compressed an Excel file.
- Click on the “Compose” button.
- Attach the compressed file to the email.
- Click on the “Send” button.
04: Email the Excel Sheet as a PDF:
Converting your Excel spreadsheet into a PDF before sharing. PDF ensures that your document will remain safe and consistent across different devices and platforms.
- Save your Excel file in PDF format.
- For this purpose, use the option to save or export the file as a PDF.
- Now compose an email and attach the PDF file to your email.
- Click on the “Send” button.
Each method has its advantages depending on factors like file size, security, and ease of access. Choose the method that aligns best with your specific needs and preferences when sharing Excel spreadsheets via email.
