How to Check Spelling and Grammar in Word? 3 Easy Methods

In this tutorial, you will learn how to check spelling and grammar in Word to ensure your documents are polished and error-free. Word’s built-in spelling and grammar checker automatically identifies mistakes and suggests corrections, helping you maintain a professional writing style.

Advanced settings also allow you to customize grammar rules, check specific languages, and enable real-time corrections. Whether you are preparing a school assignment, business report, or personal letter, this feature ensures that your text is accurate, clear, and well-presented.

How to check spelling and grammar in Word
How to check spelling and grammar in Word

How to check spelling and grammar in Word?

Below are the three important methods.

Method 1:

Step 1: Open Your Document
Start Microsoft Word and open the document you want to check for spelling and grammar.

Step 2: Enable Automatic Checking:

  • Go to the File tab
  • Choose Options.
  • Select Proofing.
  • Make sure “Check spelling as you type” and “Mark grammar errors as you type” are checked.
    This ensures Word will underline mistakes automatically.

Method 2:

Step 1: Start the Spelling and Grammar Check

  • Go to the Review tab.
  • Click Spelling & Grammar in the Proofing group.

Step 2: Review the Suggestions

  • Word will highlight the first error and provide suggestions in a dialog box.
  • Choose the correct word. Change to correct it, Change All to fix all similar errors, or Ignore to skip.
  • For grammar suggestions, you can Read Explanation before deciding.

Step 3: Continue Through All Errors
Word will go through the entire document, stopping at each error.

Step 4: Complete the Check
Once finished, Word will display a message saying the check is complete.

Method 3:

  • If you have spelling and grammar errors in your document. It will highlight errors with underlines in red or blue color.
  • The red color shows spelling errors, while the blue color shows grammar errors.
  • Right-click on the underlined word in your document to view spelling or grammar suggestions instantly.
  • Click on the desired word according to the correction.

Keyboard Shortcut for Checking Spelling and Grammar in MS Word:

Press F7 on the keyboard to start checking spelling and grammar in the Microsoft Word document.

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