How to Change Page Margins in Excel? An Ultimate Guide

In this tutorial, you will learn the step-by-step process of how to change page margins in Excel application. It is used to adjust your document’s appearance on the screen as well as for printing pages. This command is important and necessary whether you’re preparing financial reports or any other official file.

Adjusting page margins (left, right, top, and bottom) in the Microsoft Excel application is a basic skill that ensures you adjust a sheet on the printing page. Margins control the space between the content of your spreadsheet and the edges of the printed page. By customizing these margins, you can optimize your document’s layout, accommodating headers, footers, and various elements without disturbing your data. Excel offers a user-friendly way to modify these margins, allowing you to create visually appealing and well-organized printouts of the sheet.

How to Change Page Margins in Excel Application?

In Microsoft Excel, adjusting page margins is a key feature for ensuring your printed documents appear on the screen as well as on the printing page. Excel offers various page margin (left, right, top, and bottom) settings and custom options for visual and printing.

1. Normal Margin:

These settings allow you to set equal margins on all sides (top, bottom, left, and right) of the printed page. Commonly used for standard documents.
Top 0.75″, Bottom 0.75″, Left 0.7″, Right 0.7″, Header 0.3″ and Footer 0.3″

2. Narrow Margin:

This option reduces the margin sizes, allowing you to fit more content on a single page. Useful for large documents or spreadsheets with extensive data.
Top 0.75″, Bottom 0.75″, Left 0.25″, Right 0.25″, Header 0.3″ and Footer 0.3″

3. Wide Margin:

Widens the margins around the content, giving a cleaner look to the printed page. Suitable for formal documents or presentations.
Top 1″, Bottom 1″, Left 1″, Right 1″, Header 0.5″ and Footer 0.5″

4. Mirrored Margin:

Often used for double-sided documents like books or reports. It adjusts the margins considering the inner and outer sides of the printed pages.
Top 0.5″, Bottom 0.5″, Left 0″, Right 0″, Header 0.3″ and Footer 0.3″

Use Custom Margin Options:

1. Top, Bottom, Left, Right:

Allows you to set specific distances (in inches or centimeters) between the content and the edges of the page.

2. Header and Footer:

It is the distance between the header and footer and the top and bottom edges of the current page.

3. Center on Page:

• Horizontally: Sets horizontally centers the content on the printed page.
• Vertically: Vertically aligns the content at the top, center, or bottom of the printed page.

4. Orientation:

Allows you to set portrait (vertical) or landscape (horizontal) orientation of the page. You can change how the content fits on the page.

5. Paper Size:

Select various sizes of the pages, e.g., Letter, Legal, A4, A5, etc. Specifies the size of the paper you’re printing on, ensuring your content fits appropriately.

By utilizing these margin-setting options, including custom margin adjustments, you can precisely format your Excel document for printing, ensuring a professional and polished appearance of your printed materials.