Some of the importance of computer in office include preparation of word documents like letters, reports, work orders, and financial reports, presentation of reports and proposals to and behalf of executive and better level office personnel, management of email services to take care of and sustain business and communication services, filing, storage and retrieval of business information and support for internal and external business services that need messaging, faxes, printing, photocopying, video and electronic transmissions.
For some of the processes described above, computers enable the utilization of “productive” office software tools that facilitate effective management of data processing documentation, extensive numerical calculations and outputs that are useful in deciding, and quite complex but highly organized collections of varied sorts of data, which can be alphabetical, numerical, or both. Again the latter functions leave quick and straightforward management, of business data, that facilitate quick office operations thereby producing useful business information like billing and invoices. In this regard, office software tools, like the Microsoft Software Suite of productive tools, are a basic feature of just about every modern office computer software.
Modern computer networks facilitate business interactions among offices in small and enormous businesses and also promote productive two way or multi-path business flows with other remote business, governmental, legal, and commercial and almost the other relevant or related business concerns. Intrinsically they extend and augment the reach and capability of the office enterprise.
The office computer has therefore leaped forward from being a mere facilitator of platforms for data processing, spreadsheets, databases, and PowerPoint presentations to being a dynamic and interactive business instrument for offices in contemporary times.
Importance of Computer in Office Work:
Internal and external communications are much easier with the use of emails and internal messaging systems on computers. Office personnel is able to pass information through the office quickly and effectively, and most work environments have an alert system on individual computers when a new message or email is received. The Internet also improves communication options with Skype and other communication programs that allow national or international video conferences with ease and lower cost.
The storage and removal of data from computers get better as technology advances. Files can be easily retrieved via search functions, and hard drives can store unprecedented volumes of files and data. For offices with large databases, such as government, charities, and other member-based associations, these storage features provide unprecedented advantages over traditional paper file storage, as well as the ease and speed of removal of the file. information, the ease of changing records, the ease of tracking changes made by a customer, member, or to find citizenship records.
According to the Spam Laws website, file sharing is one of the key benefits of networked computers in an office. Office networks, or the creation of an office intranet, mean that a common database of files is accessible to all users. This also applies to software and computer management, which significantly reduces costs, as a single network software can be purchased rather than buying multiple copies for each computer. Networks also provide common access to printers, fax machines, and copiers.
Computers in the office environment significantly improve productivity. According to the Reference for Business website, computers in the office increase productivity not only in areas such as word processing, data management, and access to information, but also in information creation, sharing, and ultimately storage. However, the amount of time most workers spend at a computer has increased myriad problems such as fatigue in the eyes, wrists, and hands.